Acubiz

Acubiz EMS is more than just expense management; it is a powerful workflow solution. The workflow in Acubiz enables companies to define rules and processes matching applicable company policies managing expenses. The workflow encounters the complete expense process from data collection to reconciliation of accounts including all financial expense transactions, such as procurements, out-of-pocket expenses, travel expenses, requisitions and invoices.

The possibilities and features offered by our workflow solution include:

• Automated provision handling at expense upload allowing real-time T&E (Travel & Entertainment) tracking
• Automated mailing, reminders, alerts & escalation notifications
• Flexible and intuitive workflow approval based on organisation as well as project oriented 
• Policy & process management workflow and a built-in "out of policy" tracking
• Automated reconciliation process workflow when matching monthly supplier invoices
• Built-in settlement and balancing procedures

Acubiz Users

The main pre-defined and tailored roles within Acubiz EMS are:

Employee
The employee has access to own e-transactions and has the possibility of creating and submitting expense reports, cash expenses, requisitions, mileage as well as allowance among other tasks.

Finance
Finance can approve or decline expense reports and e-transactions, import and export data, view statistics and much more.

Administrator
The administrator has access to all settings, including user setup, definition of allowance rates and driving rates as well as account setup.